Board Information Sheet

Klee FoundationTHE CONRAD AND VIRGINIA KLEE FOUNDATION, INC
BOARD INFORMATION SHEET

In performing its due diligence for each grant request, the Klee Foundation looks at the proposed program to understand how it relates to the organization’s mission and long-range plan.  Equally important are the policies that its board has put in place to ensure effective management of the organization, to adhere to legal requirements, and to promote best practices.   For this reason we ask that a Board officer respond to the following questions.  Click under each question and type your response into the text box. Please feel free to call us with any questions you may have concerning this form.

TO BE FILLED OUT AND SIGNED BY BOARD PRESIDENT OR OTHER BOARD OFFICER AND INCLUDED WITH THE GRANT APPLICATION

Klee FoundationTHE CONRAD AND VIRGINIA KLEE FOUNDATION, INC
BOARD INFORMATION SHEET

  1. How often does your board meet?
  2. What is your attendance policy? How is it acted upon? What constitutes a quorum?
  3. Do you have a policy limiting terms of office for board members and officers?
    If yes, please explain:
  4. Do you have a nominating/governance committee?
    What is its responsibility?
  5. Does any staff member serve as a voting member of the board?

    If yes, please explain:
  6. Does your board have a policy to promote pluralism and diversity within:
    Your board?

    Staff?

    Constituencies?
    (If yes, please attach)
  7. Do you have policies to avoid material conflicts of interest, for board and staff?

    (If yes, please attach)
    Are the forms filled out annually?
  8. Do you have a written planning document?
    (If yes, please attach)
    Please describe your ongoing planning process.
  9. Do you have written personnel policies?
    By whom and how often are they reviewed?
  10. What is the procedure for board review of the Executive Director?
  11. How does the board evaluate the effectiveness of your programs?

 

SIGNED ___________________________________________________________   DATE _____________________

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Final Report Guidelines

Final report:

Your Final report to the Klee Foundation, due at the end of your grant period, serves several purposes:

  1. It shows that the grant was used according to the original agreement.
  2. It evaluates the successes – and failures – in carrying out the project.
  3. It takes the broad view of the project, from onset to end of grant period.
  4. It’s an opportunity to tell us anything else you want us to know about your program or project and its future, including advice you may wish to offer other organizations that plan to pursue a similar project.

Your final report to the Klee Foundation, unlike the interim report, will be a narrative with an attached final budget. (for comparison purposes, the final budget should be in the same format as the budget originally
submitted.)

Include the dates of the grant period, and the grant number.

Please use the following questions to develop your narrative (no handwritten reports!) along with answers to any additional questions you’d like to ask and answer. Where appropriate, support answers with quantitative data. Relate your answers to the original evaluation criteria as laid out in the grant proposal.

  1. What have been the project’s primary accomplishments? how were they achieved? how do they
    relate to theoriginal objectives outlined in your grant proposal?
  2. What have been the project’s shortfalls?
  3. What factors affecting the project have changed since the beginning of the grant period, and how
    have any such changes affected the project?
  4. What unanticipated problems have you encountered in carrying out the project, and how did you
    manage these problems?
  5. If your project is continuing, what are the ongoing plans and how will it be financed?
  6. If another organization were to consider undertaking a similar project, what advice would you offer,
    based on your experience with the project?
  7. Do you have any suggestions for the Klee Foundation which might be helpful in making any future
    grants similar to yours?

HERE ARE SOME QUESTIONS TO STIMULATE YOUR THINKING. These are not designed to be answered in your report to us, but rather to help you think about your project in as many ways as possible.

  • What do you know now that you wish you didn’t?
  • Would you change the format project if you could go back and start again?
  • Was it worth it?
  • Would you do it again?
  • How much difference would more or less money have made?
  • Did you involve outside expertise? If so, would you do so again?

PLEASE NOTE: Whoever prepares the report should review the original grant contract letter. Include the date of the report, the name and number of the grant, and the dates covered by the entire grant period.

Final reports are shared with Foundation staff and board and, from time to time, may be shared with other organizations. We really enjoy reading these final reports, and almost always learn from them.

 

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2018 Klee Foundation Grants

2018 GRANT AWARDS

ANNUAL OPERATING GRANTS
ORGANIZATION AWARD
Binghamton Philharmonic $50,000
Broome County Arts Council $55,000
Broome County Council of Churches $9,000
Broome County Historical Society $25,000
Klee House $10,000
NYCON toward mini-grants for technical assistance $10,000
Roberson Musuem & Science Center $74,000
Samaritan Counseling Center $15,000
Tri Cities Opera $90,000
YWCA, restricted to childcare $20,000
TOTAL ANNUAL OPERATING GRANTS 2018 $358,000
SPECIAL PROJECT GRANTS
ORGANIZATION AWARD
AVRE – Second Floor Buildout and Renovation $50,000
Big Brother Big Sister – Broome County Capacity Building – 5 yrs. $210,000
Binghamton University Research Foundation – Harpursville School Pilot – 3 yrs. $93,320
Community Foundation – Early Childhood Certificate $30,000
Community Foundation – Early Childhood Capacity Building Fund – 5 yrs. $150,000
Deposit Community Park – Playground Construction $44,000
Food Bank of the Southern Tier – Broome-Tioga BOCES Food Pantry $10,000
Literacy Volunteers – Broome County ESL Capacity Building – 3 yrs. $50,000
Roberson Museum – Arts Adventure Collaboration $30,000
TOTAL PROJECT GRANTS 2018 $1,025,320
TOTAL GRANTS AWARDED 2018 $1,383,320

2017 Klee Foundation Grants

2017 GRANT AWARDS

 
ANNUAL OPERATING GRANTS
ORGANIZATION AWARD
Binghamton Philharmonic $50,000
Broome County Arts Council $55,000
Broome County Council of Churches $9,000
Broome County Historical Society $25,000
Klee House $10,000
NYCON toward mini-grants for technical assistance $10,000
Roberson Musuem & Science Center $69,000
Samaritan Counseling Center $15,000
Tri Cities Opera $60,000
YWCA, restricted to childcare $20,000
TOTAL ANNUAL OPERATING GRANTS 2017 $323,000
SPECIAL PROJECT GRANTS
ORGANIZATION AWARD
Greater Binghamton Education Outreach Program (GBEOP) for Workforce Development – 5 yrs. $235,000
Harpursville Central Schools 5 years to establish Promise Zone program in district – 5 yrs. $200,540
Mothers & Babies Perinatal Network to improve healthy outcomes for pregnant mother – 3 yrs. $80,846
Tri-Cities Opera Challenge Grant $35,000
Trinity Church – In Memory of Ferris Akel for Requiem Concert $500
VINES for expanding gardens $132,500
WSKG for education on poverty –  3 yrs. $150,000
TOTAL PROJECT GRANTS 2017 $834,386
TOTAL GRANTS AWARDED 2017 $1,157,386